You can create messages in PS if you have the role of Line Manager (that is, are a manager with personnel responsibility) or if you are an editor in Episerver who has been given special rights for PS.

Please note that messages must not contain any sensitive information. Material with sensitive information must follow special provisions and should not be available on the website.

Log in

Go to hb.se/en/staff/ and sign in. You can expand the login box by clicking on the "person symbol" in the header.

Create a new message

To create a new message, click on the "New message" button located at the top of the message feed on the webpage. The edit box will now open in which you can draft or paste in your message.

Fill in your heading, write your message, choose which recipient group or groups should receive the message, fill in your signature (or the signature of the sender), and then click "Publish."

For information about how recipient groups work, see the section on Recipient groups below.

 

Recipient groups

Select one or more recipient groups.

To send a message to all employees of a Faculty, click on the name of the Faculty. Should the message only go to a specific department, just click on the name of the department.

Should the message go to all employees at the university, click on "Entire UB." Should the message go to all teachers, you should just click on "Teaching staff."

For the example below, the groups "Swedish School of Library and Information Science" and "Researchers" are selected. This message will be displayed to all employees of the selected department as well as all researchers at the entire university.

Make changes to an existing message

Click on the pen in the upper right corner of the message. The message will reopen in the edit box.

Make the desired changes and after that click "Publish."

Messages sent via the university website’s new function, the personal start page (or PS, for its Swedish name, personlig startsida) are marked according to recipient groups. The purpose is to give you as an employee access to  those messages that affect you as a member of your particular organisational unit or in your role.

PS uses the organisational unit(s) that you belong to according to Primula or HBKat. These can be seen on your contact webpage on the university website. The roles defined today in PS are

• Manager (= line manager, i.e. manager with personnel responsibility)
• Teacher
• Researcher
• Doctoral student

The roles may be adjusted over time as requested or needed by the university.

Prior to PS’s launch, these roles have been given some basic content. If you find that your role assignment is incorrect or needs to be adjusted, please let us know. Contact kommunikation@hb.se for help.

It is possible for managers to enable employees employed by one organisational unit but also placed at another unit to see messages on their personal start page from the other unit. This means, for example, that an administrator from the Faculty Support Office can see messages for a specific Faculty and/or department.