Coronavirus

In the end of May, the government made the announcement that Swedish higher education institutions from 15 June can return to more regular activity during the summer and autumn. What this means for the University of Borås has not yet been clarified in detail, we are currently working intensively on many levels to find solutions and develop appropriate support due to the new situation.

What is clear is that the government's announcement does not means that we will go back to “normal”. The announcement is about a loosening of restrictions, not an absence of them. The colour levels that we have used in the past are not sufficient; rather, we are now entering a new level, which is neither green nor yellow.

Be aware that the government can provide new information at short notice if an increased spread of infection is observed when the higher education institutions reopen. Read the Public Health Agency of Sweden’s information regarding higher education institutions (in Swedish only).

On this page you can find information under the following headlines:

Information

Here you can find information under the following headings:

  • General information
  • You as an employee
    • General
    • Work travel
    • Working at home
    • Headset
    • Deducation from sick pay
    • Do not forget
  • Distans when it works, campus when it's needed
  • Premises and technical equipment
    • General
    • Special opening hours
    • Access card
    • Cleaning
    • Gym
    • Technology for students
  • Distance
  • Limit of 50 people
  • Introduction for new students
  • Filming and GDPR
  • International students
  • Study abroad
  • Decision by the Vice-Chancellor, 5 June
  • Other

General information

  • No educational programme will be given full time on campus.
  • Students should expect to conduct their studies at a distance mostly, but there may be some elements of teaching and examinations on campus.
  • First-year students are prioritised to have certain parts and activities on campus. However, it doesn't mean they will be on campus full time.
  • Teaching that can be carried out at a distance will continue to be carried out at a distance. This means that we should be welcoming and receive students, but when required due to logistics, the Public Health Agency of Sweden's recommendations, or other reasons, we will offer digital support.
  • Everyone must follow the recommendations of the Public Health Agency of Sweden.
  • The university has set up the following recommendations to minimise the spread of infection:
    • Wash your hands frequently
    • Stay home if you're sick
    • Keep a distance of 1.5 meters
    • Avoid larger groups of people
  • Hand sanitiser will be placed on certain premises such as student pantries, computer halls etc.
  • A maximum of 50 people may gather at one time.
  • If possible, avoid activities and elements that include close contact, for example, in practical courses.
  • Specific for students in risk groups
    • Students are advised, following the advice of the Public Health Agency of Sweden, to consult with their doctors about what they can do to reduce the risk of becoming ill.
    • The university makes general adjustments in the campus environment to minimise the spread of infection.
    • Students who do not consider that the adjustments are sufficient can apply to defer the start of studies or for temporary interruption of studies. 

You as an employee

The university's employees are advised to follow the information available from the Public Health Agency of Sweden and the government. Your manager will provide you with information specific for your department. The Public Health Agency of Sweden has issued general advice regarding the novel coronavirus, for example, that employers should ensure that staff and visitors keep a distance between each other.

Work travel

Abroad: This is still not feasible as we follow the recommendations of the Swedish Ministry for Foreign Affairs.

Within Sweden: On 13 June, the national travel restrictions were ended, but it is still of the utmost importance to consider whether any intended work travel is really necessary. If travel is deemed necessary, you must ensure that you comply with any other restrictions that exist.

On the staff website, there is information regarding the cancellation of work travel. Read more about this.

Working at home

You should discuss with your manager what applies to you. The main rule is still that you and your manager are to come to an agreement on working from home if the work allows it. It is still important that we follow the Public Health Agency of Sweden’s recommendations to reduce the spread of infection.

Headset

If you need a headset, these are available at the IT service desk. Make an appointment for pickup via email it@hb.se. Please note that you should also make an appointment for any other matters at the IT service desk.

Deducation from sick pay

Compensation for the deducation from sick pay is regulated directly with the Social Insurance Office. The application applies retroactively from 11 March.

Do not forget

  • If the situation requires, make sure to change your bookings in KronoX. It is recommended that everyone delete their own bookings if necessary. 
  • Review your information under the heading "Personal data" in Primula. It is important that the university has up-to-date information about, for example, your next of kin. 
  • Read through these pages with tips and advices (the pages will regularly be updated)

Distance when it works, campus when it’s needed

A checklist has been drawn up to be able to make the necessary priorities about which elements should be implemented on campus, who makes decisions, and what teachers should do after a decision has been made. The checklist has been sent to all employees by email. You can also find the checklist here (pdf)

At present, you can assume in your planning that any teaching that can be carried out remotely will continue to take place remotely.

Premises and technical equipment

  • The entrances to Balder and Sandgärdet will be open so people can enter the buildings without an access card. However, you need an access card for all doors leading to corridors with study rooms, offices, and open spaces for staff and students.
    • In Balder, you can also use stairwell T1 and associated lift without an access card.
    • In Sandgärdet, the university library will be open. 
    • In Textile Fashion Center, you will need an access card to enter the university's premises. 
  • As far as possible, avoid both planned and spontaneous larger groups of students in, for example, the dining halls, entrances, auditoriums, examination or lecture halls.
  • There will be a stricter limit of the number of people who may be in lecture halls, computer halls and study rooms at the same time.
  • The furnishing will be thinned out in lecture halls, and it will be highlighted which places one can use in computer halls and auditoriums. 
  • The starting time for lectures will be spread out during the day to reduce the number of students who are on campus at the same time.
  • The furnishing in open spaces will be thinned out.
  • Service desks in public areas will be equipped with an acrylic glass.
  • The restaurant will have the opportunity to open up the business in some form.
  • A comprehensive signage will be carried out on campus with distance markings, information regarding the university's recommendations, requests to leave the halls immediately after examination or teaching, etc. 

A review of the premises and the technical capabilities on the premises is being carried out. Information will be compiled regarding how many people can be present in different rooms, which technical capabilities are present in each room, etc. This information will probably not be complete until August, but we will let you know as soon as it is available.

The purchasing of some technical equipment is underway.

We have received signals that there are concerns in regards to how we will ensure that there will not be too many people in the buildings this autumn. In order to prevent the spread of infection, we must of course avoid congestion in public areas, corridors, etc. One of the sub-projects of Project Corona is working with the logistics related to scheduling and we are aware that we need to think differently when it comes to how we have previously scheduled things in order, for example, to avoid one group meeting another at the door of the lecture hall.

Special opening hours

For several of our operations, special conditions regarding opening hours or possible closures apply. More information about special opening hours

The university's premises are generally open to students and staff. For work enviroment reasons and the risk of infection, some areas, such as the textile labs, are closed to students since there is no teaching there for the moment.

Access card

Do not forget to have your access card with you when you are on university premises. It is needed in order to pass through doors and use the lifts.

Cleaning

Cleaning of the university's premises is intensified with cleaning of handles and buttons that many people often touch.

Gym

The gym is still open – we have ordered extra cleaning so that it is possible to work out here when other gyms close.

Technology for students

The university has no possibility to lend out computers or other technology to students for home work. However, students continue to have access to the premises. The premises are locked to the public.

Distance

We recommend that people keep a distance of 1.5 meters on university premises. This means, for example, that we will remove furniture in public areas and in some way mark out seats that may not be used in lecture halls.

We will put up signs on the premises before the start of the term so it will be easy for everyone on the premises to do the right thing and follow the recommendations in place. Each individual must also take personal responsibility and practice social distancing.

Limit of 50 people

We would like to clarify that although our internal activities are not subject to the 50 person limit, we should avoid any gatherings of more than 50 people. It is important that we follow this guideline in order to reduce the spread of infection and to curb any concerns regarding larger crowds. We must also follow the general advice and recommendations that are in place.

Filming and GDPR

A reminder regarding what applies when it comes to GDPR in connection with filmed lectures, etc. is in the works.

Introduction for new students

Two variants of introduction are now being planned: entirely remotely or in smaller groups in different sessions on campus. When more information about the practical implementation is available, we will get back to you.

Students with flu-like symptoms or respiratory symptoms may not come to the instruction or examinations that are done on campus. Everyone has their own responsibility to reduce the risk of spreading the disease and we expect our students to follow these directives. The Infection Protection Act states that an individual has a responsibility to prevent the spread of infection. If you have students that belongs to a risk group, they must themselves decide whether they can participate in teaching and examination as usual. Unfortunately, the university has no possibility to adapt either teaching or examination for risk groups, beyond what already applies to adaptations due to disability.

Do you want to stay up to date with what information the students get? Take a look at the student website. 

International students

During week 23, international programme students admitted to autumn term 2020 received information about the situation for the autumn as well as the announcement that they can proceed with applying for a residence permit and housing. Those who applied for exchange studies in Borås this autumn have also received information.

The sub-project on international students has also begun a discussion about international students who are entering from countries where the spread of infection is increasing and how we will handle this.

Study abroad

The university follows the recommendations of the Swedish Ministry for Foreign Affairs. If they advise against travel abroad, the university will advise students not to carry out planned studies abroad.

Decision by the Vice-Chancellor, 5 June

The Vice-Chancellor's decision means that from 15 June, educational activities can return to more ordinary forms under the following conditions:

  • The regulations, general advice, and recommendations applicable to the rest of society are taken into account.
  • Teaching is conducted while taking the necessary precautions.
  • If the work allows, employees can work from home at the discretion of their immediate manager.
  • Written examinations conducted via the Student Centre can be carried out while observing the necessary precautions, taking into account the university's overall need for written examinations and in which examinations in nursing and police educational programmes continue to be a priority.
  • Project Corona is responsible for developing appropriate structures to ensure the above in necessary consultation with the students.

The Vice-Chancellor's decision affects previous decisions. Earlier in the spring, the university made a number of decisions that are now affected, as follows

Carrying out teaching activities

Previous decisions: Teaching activities, including examinations, on premises about which the university makes determinations, are to be carried out in a distance form, with general exceptions for nursing and police educational programmes.

Decision according to the new recommendations: The government states that education providers can return to regular activities, provided that the regulations, general advice, and recommendations applicable to the rest of society are taken into account. What is an appropriate way of following the relevant general advice in each case is up to the education provider to decide. One way is that the education provider continues to conduct distance education whenever possible, for example for theoretical elements, but resumes on-site teaching on the premises for practical elements. In view of this, teaching activities must continue to be carried out taking into account the necessary precautions and in accordance with the recommendations given by the Public Health Agency of Sweden. Structures need to be developed to ensure this. These will be drawn up according to particular protocols via Project Corona.

Working at home

Previous decisions: If the work allows it, employees can work from home at the discretion of their immediate manager.

Decision in light of the new recommendations: The current decision is still in force.

Written Examinations

Previous decisions: No written examination organised through the Student Centre are to be carried out, with the exception of those regarding which the Vice-Chancellor has made specific decisions.

Decision according to the new recommendations: Written examination organised through the Student Centre can be carried out taking into account the necessary precautions. This means, however, that the Student Centre will have more limited resources to implement written examinations, which is why these resources need to be carefully allocated.

According to previous decisions, written examinations in nursing and police education as well as teacher education have been carried out.

As the possibility of carrying out activities on the university's premises opens up for more educational programmes this autumn, Project Corona needs to develop structures to ensure the correct allocation of these resources. Previous decisions on exemptions for written examinations via the Student Centre must therefore be reassessed in relation to the university's overall need for written examinations. However, the nursing and police educational programmes continue to be prioritised.

Other

Please read the frequently asked questions (are updated continuosly)

“Spikningar” (notifications of thesis defences)

During level yellow, no “spikningar” (the traditional notifications of thesis defences) were conducted, either physically in the library or remotely. The theses were made available electronically in DiVA as usual. For those doctoral students who wish to do so, the university can arrange a ceremony or, alternatively, display the thesis in the library when we are once again at level green.

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If you have any questions

If you have questions about the university's actions regarding the coronavirus outbreak, contact your immediate manager.

If you have questions about the coronavirus, please contact the national information number SOS Alarm 113 13. This number conveys information to the public in the event of serious accidents and crises in society.

In case of flu-like symptoms and respiratory problems, contact healthcare services through the medical information telephone number 1177 and follow their instructions.

Remember to practice good hand hygiene 

The most effective way to avoid becoming infected and infecting others is to observe very good hand hygiene. Keep in mind the following:

  • Wash your hands often.
  • Cough and sneeze into the bend of your arm.
  • Stay home when you're ill.

Important external links

Public Health Agency of Sweden's questions and answers  

Travel information from the Swedish Ministry for Foreign Affairs (Only in Swedish)

Krisinformation.se – emergency information from Swedish authorities 

Information to students from CSN, The Swedish Board of Student Finance (in Swedish only

Information from The Swedish Agency for Government Employers (in Swedish only)