Application instructions

It is recommended that you use the Chrome, Firefox or Opera web browser on a computer to submit your application in SoleMove.

This is how you log in and start your application:

• Go to your email inbox and find the email with the subject line “Application instructions – University of Borås” sent from noreply@solemove.fi
• Click on the link found in the email to activate your account and set up a password. Save your username and password for future access to your application.
• You will automatically be forwarded to the login page and be asked to re-enter your newly set password. You will now be logged in.
• Give your consent to the processing of your personal data (in accordance with GDPR). Once you have given your consent, you can start your application.

When logging in at a later occasion:

• Go to solemove.hb.se
• Login as local user with the username you have received by e-mail, and the password you created earlier.
• Do not log in with SSO using ‘HB-id’, this is only for current students at the University of Borås!

You will see that a ‘normal’ application has automatically been created for you in the ‘My applications’ section with an orange message stating ‘Application not sent’ that you need to edit:

• Click on the 'Edit' button to the far right to access the application form.
  
• Select 'S – Study' from the drop-down list under 'Mobility type', unless you have been told otherwise. This is important.
• Select the correct application period. The system displays available options based on the selected application type and the mobility type. 

   

  Note: You can only apply during the dates the application period is open. On your landing page you can see the open and upcoming application periods with their respective dates.
• Click on the 'Save' button.
  

The application form is divided into tabs. You can navigate the form by selecting icons at the top or using the next and previous buttons at the bottom of the page.

Note that you should always save changes before you leave the tab.

Compulsory fields are marked with an asterisk*. After you have saved the information, the system informs you if any compulsory data is missing. You can only submit your application if all compulsory information is set. The tab’s icon is a notification icon if compulsory data is missing, or your attention is needed.

In the 'Personal data' tab, you will see that some data has already been filled in by your home university during nomination.

• Check that the pre-populated information is correct. Update if necessary.
• Enter your remaining details. All telephone numbers must be in the international format, without spaces, e.g. +44701234567.
• Enter contact information for an emergency contact person. This person should be someone that you have a personal relationship with, for example a parent, partner or sibling.

Note that all compulsory fields must be filled in before you can proceed with your application. If you leave a compulsory field blank, you will see a red box indicating that this field is required. The tab’s icon is a notification icon if compulsory data is missing, or your attention is needed. 

Information about your home institutions is already pre-filled and comes from your nomination.

Fill out the information about the contact person at your university, this is usually someone from the International office or involved in exchange processes. The e-mail address can be a shared e-mail account that goes directly to the International office

If there is a need, it is possible to include a second contact person at the home university but is not mandatory. 

Now you need to fill in some general information about your exchange studies at the University of Borås.

• Click on the 'Study information' tab.
• The exchange programme and duration of exchange information should already be pre-filled through the nomination process.
• Use the + sign to select department. Select University of Borås.
• EU subject area can be prefilled from the nomination. This does not limit the course selection in the next tab and is not mandatory information.

Answer the question regarding housing.

• More information about housing is available on our website: Furnished housing for exchange students
• If you are applying together with another students, both students must name each other.
• Other requests are considered but not guaranteed

You will also need to provide some information about your current studies at your home university.

Follow these steps:

• Click on the 'Current studies' tab.
• Select the level of your current studies (degree/diploma you are studying for) if not already pre-filled by your home institution.
• Enter your field of study/major/name of study programe.
• Enter the number of years of higher education you have completed so far. This should include all years of Bachelor's and Master's studies completed before coming to the University of Borås.
• Select your language of instruction from the drop-down list.
• Enter your level of English by adding it under 'Language knowledge'. It is possible to add additional languages but it is not mandatory

The next step is to create your proposed study plan by selecting the courses you wish to take in order of priority. More information about courses and course packages can be found here: Incoming exchange students - University of Borås

Note that it can be difficult to make changes at a later stage, both before and on/after arrival. Please think carefully about your choice of courses, both when it comes to your 'main choice' courses and your 'alternative choice' courses (see below), before you complete your study plan in SoleMove. 

To create your study plan, follow the steps below:

• Click on the 'Proposed study plan' tab.
• Click on 'Add new Main course'.

Next, follow these steps: 

• Courses can be searched by code or name and filtered by level. Click on 'Search'.
• Select the course you want to add. You can only select one course at a time.
• Click on 'Select'. The course is automatically added to the study plan.
• In order to add more courses, click on 'Add new Main course' and repeat the process until you have added all your main courses.
• Repeat the above steps in order to add alternative courses to your study plan – using the ‘Add new Alternative course’ button.

An alternative course will only be considered if you are not eligible for or have not been accepted to your main choice.

You can add, delete or edit your courses until you submit your application.

• Once you have completed your selection, make sure you have applied for 30 ECTS as main courses and that they are evenly distributed between the study periods.
• The course Swedish language and culture may be added as an extra main course, bringing the total to 37,5 ECTS.

You will be asked to upload the required supporting documents to your application in the 'Enclosures' tab. Information about required application documents can be found here: Incoming exchange students - University of Borås

The file format should be .pdf – please do not upload or .doc/.docx .pages .jpeg, gif or .png files.

Follow these steps to upload your supporting documents:

• Select 'Choose file' under the supporting document ('Enclosure') you want to upload.
• Select the correct file and click on 'Open'. 

Repeat for all relevant enclosures.

Make sure to upload all compulsory enclosures depending on which faculty you will be taking courses at. 

If you want to see an added file, select the file name. If you want to remove the added file, select the delete icon.

Check your application carefully. If you have completed all the compulsory fields and uploaded all the compulsory supporting documents, there should be no warning triangles left on the other tabs of your application.

The 'Send application' option should now be visible in the 'Check and send application' tab.

• Click on 'Send application' when you are ready.
• Click on 'Yes' when asked 'You can not edit the application after it has been sent. Do you really want to send the application?'.

Your application status will now change from 'Application not ready' to 'Application sent'.

You can follow the status of your application by logging on the landing page. Once the application has been process, you will receive an e-mail with an acceptance or rejection decision. This decision will be taken within 2-4 weeks of the application deadline.

Once the application has been processed and a decision has been taken, students will receive an email with the decision.   

Once an application has been accepted, a new tab will appear in your application – the 'Acceptance' tab.

Confirm your exchange

Please log in to SoleMove and confirm your exchange to the University of Borås within one week of receiving the acceptance email.

Cancel your exchange

If you decide to cancel your exchange, it is important that you also inform us by sending an email to internationalstudent@hb.se so that this information can be updated in other systems too.